What information do I need to send with my scanning order?
For any order you are sending in please send a covering note with the following information:
- A count of each size of film and the expected resolution and whether to exclude negative inversion (we will include as standard)
- The film snipped to individual frames (unless you want the whole strip scanning)*
- We’re happy to remove 35mm film from slide holders but will return to you in mylar sleeves
- Include your contact details (it’s surprising how many people don’t)
- Return address
- Email address
- Telephone number
- Any notes for scanning
- If you wish to have negative film processed for a particular ‘look’, please include jpg samples or links to examples
- Your preferred return postal service
How do I know my order has arrived?
Once your parcel has arrived with us, we will book it into production and confirm via email.
What is your turnaround time?
We aim to turn around orders within 10 working days but our guarantee is 20 working days. If you wish to pay the urgent surcharge (50%) then we endeavour to turn the job around in 2 working days. Please call to confirm availability for urgent jobs.
What format will my scans arrive in?
Our normal service results in 16bit TIFF images in a custom workspace design by Joseph Holmes especially for film, Chromespace 100. If you wish to have film supplied in a different format, please get in touch and we’ll try to meet your requirements.
How is the film returned?
Return postage varies depending on the size of the parcel. UK is typically £2.35 (first class signed). If you require special delivery for UK postage, please let us know on your order. We will return film once full payment has been received.
What about international orders
Please let us know what service you require for return postage. For returning international film we can either use Royal Mail International Delivery which had a few options or a courier such as DHL Express (which are reasonably charged).We haven’t lost any film yet but if you have a particular preference we can usually accommodate it.
How are the scans delivered?
We send scans via wetransfer to the email address that you provide. Up in Glencoe, we have fast broadband, which enables up to send the files in a matter of hours (possibly over a day for 6Gb and larger).
How do you invert colour negatives?
We hand invert colour negatives to ensure that no highlight or shadow detail is lost – we make a small charge for this service but the results speak for themselves. If you have old film that has strong colour casts we can also post process these to correct them for the same charge as colour negative inversion. If you wish to invert your negatives yourselves or don’t mind an automated inversion, please get in touch or make this clear in your package. Read more on inversions on colour negatives.
What do I do with roll film?
Roll film should be trimmed to each individual frame that needs scanning otherwise a surcharge will be added up to 50% of the cost of the unscanned frames on the strip (please contact us regarding this. If we are relatively quiet we may be able to reduce this).
Please check that it is easy to remove film from any mounts or frames. If a frame needs substantial cleaning (because of glue for instance) a surcharge will be added up to 50% of the cost of the scan. This is typically only a problem with some 35mm slide mounts that are fixed in place using red ‘goo’ which is, quite frankly, the work of the devil. we will attempt to return the film to its original packaging/mount if it is simple to do so.
Scanning the Rebate?
We always include a part of the rebate in each scan so that you get 100% of the image area. However, scanning to include all of the rebate causes problems with our scanner’s autofocus occasionally and we normally have to rescan every third or fourth scan because of this. Because of this, we will include a 20% surcharge on each scan where the whole rebate needs to be included.
Very Long Strips
Our drum scanner has a limit of approximately 400mm as the maximum length of film it can work with. Any larger film would need to scanned in sections which would involve splitting the film or using our flatbed to stitch together multiple sections (a time consuming job). Please get in touch if you wish to scan anything larger than 6×12 or 10×8″.
Keeping Film in Order?
There is an administrative overhead involved in ensuring film is returned to exactly the same sleeve or slide holder and in order to keep our costs down, our default position is to return film to any available strip or sleeve etc. If you wish to send us work that must be returned to the correct sleeves, please mark this clearly and we will add a 15% surcharge to the final amount.
For orders over £100, a 50% initial payment is needed. If you are a first time customer with an order over £30, payment in advance of work is required. If you have a very large order (over £500) please call to confirm turnaround times.
We archive our scans for six months so if you need them resending we can do so. Beyond that, we run a rolling clean up of data and so although it is possible that we still have your scans in our archive, the chances are as they get older than six months they will be automatically cleaned up. If we do have them beyond six months, there will be a small admin fee to recover and deliver them.
Payment options for scans
We will send you an invoice via email, once we have confirmed the final amount (depending on the return postage)
You can pay via:
- Paypal (you can send payments to firstname.lastname@example.org)
- Credit card (UK only) at paypal.me/photoservices
- Cheque (made payable to Bespoke Photography Services)
- Bank transfer (details available upon request).